Allocator - Cost Management System

Save Money - Increase Profitability

What is Allocator?

  • Allocator is a simple, yet powerful, computer based programme designed specifically for the Bodyshop for measuring the purchase, use and sale of consumables - by job and technician.

What are the key benefits to the bodyshop?

  • Instant access to up to date information - reports can be run to match your current nominals. Reports by Job, Technician and Product
  • Ensures adherence to agreed stock profile - no more obsolete or unwanted product. Eradicates "maverick" stock purchasing
  • Easy to use purchase ordering system incorporating minimum/maximum stock levels - have the right product at the right time. Lowers the cost associated with having too much inventory
  • Accurate costing of all jobs and material usage -increase profitability

How does bar code technology work with Allocator?

  • It is now possible with Allocator to allocate product, book goods in and also do stock taking using a hand held scanner. The device is used to scan barcodes on products with the user then entering the appropriate quantities. This information is then transferred from the scanner using an infrared data exchange device connected to the PC, into the Allocator software.

You mentioned it could help improve profitability. How?

  • One of the biggest headaches bodyshops have is accurately charging out what was actually used in the repair - most gets forgotten or overlooked. The average repair cost within the UK is £900. Of this, approximately £36 equates to consumables. Can you honestly say that you charge this to each and every job? And if you did would you have back up reports to prove it?

The following example shows how much additional profit could be earned by ensuring all consumables used were costed to the job:

Total number of jobs per month 40
An additional £5 per job of "forgotten" consumables £200
Over a 12 month period £2,400

How does Allocator work?

  • We help configure the four key databases to suit each customer:
    • Technicians
    • Stock profile
    • Maximum and minimum stock levels
    • Nominal codes
  • Each time a consumable is used e.g. abrasives, adhesives, bulbs, fasteners, stoneguard etc; it is booked against a specific job and technician. This automatically produces:
    • Reports tracking product usage, and value, by technician and job
    • Purchase orders are created when product falls to the minimum agreed stock level. Send using EDI or e-Mail

    • Stock holding reports

    • Improve your Productivity
    • Reduce product wastage
    • Increase Profitability

Book your Free Demonstration Today!

     

Customer Comments

Nationwide Accident Repair Services:

East Grinstead. "Monitoring Technicians usage has meant a reduction in wastage on the workshop floor".

Ponty pridd, "Allocator has reduced our stock holding, and improved our paint and materials profitability."

Lee Cole, Group Parts Manager, Gemini Accident Repair Centres:

The Brown Brother's Allocator system is used to good effect in the parts departments at Gemini Accident Repair Centres. It allows us to keep a good stock control of our consumables; we are now able to, at a touch of a button see just how much, and what, stock we are carrying. It allows us to keep the stock to a minimum by being able to put a minimum and maximum figure on each item. When the item reaches the minimum we can phone Brown Brothers and it will be with us the same day. By doing this it allows Brown Brothers to carry our stock, keeping our outlay to a minimum.

We are also able to keep tabs on who is using what in the workshop, identifying excessive use of materials, which might be a simple training issue, but without Allocator this would not be found. Allocator also shows up material costing of each job, we are able to bring these to the attention of the insurance companies if differences occur.

The use of Allocator has brought Gemini consumable purchase to an even plain so that it is very much the same every month where as before we would have high and low outgoings and would have been buying large amounts of consumables, SPENDING MONEY when we didn't need to.
 
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